The only month I have already booked for this year is February.
I’ll attach our Exhibit Policy which might answer other questions you
have. Otherwise of course you could email me directly.
Thank you very much for considering displaying in our space!
Susan
Susan S. Brown
Assistant Director
Head of Reference
Derry Public Library
64 E. Broadway
Derry, NH 03038
Ph: 603-432-6140
Fax: 603-432-6128
Email: susanb@derrypl.org
EXHIBITS POLICY
Approved 2/12/07, 7/21/14
The Derry Public Library
seeks to provide information for its residents in their pursuit of academic,
personal and recreational interests. The
library provides a limited amount of wall and showcase space for non-commercial
use by the public for displays of an educational, historical, art or hobby
nature.
Organizations, schools, and individuals wishing to
utilize the Library for an exhibit must first consult with the appropriate
contact person listed below who will determine the relevance of, the conditions
for, and the availability of suitable space for the exhibit. The Library
Director (in consultation with the Trustees if necessary) has final say in any
unusual circumstances.
EXHIBIT SPACE CONTACT
PERSON
Adult level (“large”) locked showcase Head of Adult
Services/YA
Adult level wall display spaces Head of Adult
Services/YA
Children’s level locked display case Head of
Children’s Services
Children’s level shelf-top display
(NOTE: no
security is provided for this space) Head of Children’s Services
All other spaces not normally scheduled must be
requested and discussed with the Director.
1. Library initiated exhibits will
be given priority
2. Preference is given to local
(Derry) exhibitors over others.
3. Exhibits are scheduled for one
calendar month. Installation should be completed within the first two or three
open days of the month, by arrangement with the contact person. Removal must be
prompt, on or by the last open day of the month.
4. All exhibits must be appropriate and
suitable for a mixed public audience. All items must be presentation ready
(framed and ready to hang, etc.)
5. Each exhibitor is responsible for
hanging or displaying his/her own exhibit, and for providing all necessary
materials, signage, display racks, etc. for organizing the exhibit. The Library
may provide use of bar hangers for wall displays to use in conjunction with the
installed hanging system. Ladders are available. No nails or screws may be
placed in the walls. No book display racks are provided.
6. The Library does not assume
financial liability for injury, loss or damage. Since the exhibit may not be
supervised, exhibitors should consider the possibility of providing private
insurance if security is a concern. In
advance of setting up any display of loaned materials, exhibitors must sign a
waiver of liability holding the Library, its employees and trustees, and the
Town of Derry harmless for any injury resulting from the installation of the
exhibit, or for any damage to or loss of loaned material.
7. Publicity is the responsibility
of the exhibitor unless the exhibit is co-sponsored by the Library. The Library
may elect to publicize exhibits on its web site and/or in other ways, but this
is not guaranteed. (Permission to photograph and use images from the exhibit
for publicity is assumed granted by the agreement to exhibit.)
8. Exhibitors may not schedule
special openings or other events without the permission (in writing) from the
Director. All arrangements must be approved by the Director at least two weeks
prior to the event and must conform to other Library policies.
9. No prices may be posted on the
items on exhibit, nor may an admission fee be charged. A price list with
contact information may be placed near the exhibit. Transactions for the
purchase of an exhibit item shall be directly between the purchaser and the
exhibitor. No sales may be made on the premises without express permission from
the Trustees, which must be arranged no less than one month before the exhibit.
No exhibit material which is sold during its display in the Library may be
removed before the end of the exhibition period.
10. Consideration will be given to
new exhibitors over those who exhibited within the last 12 month period.
11. Granting of permission to use
Library facilities does not constitute an endorsement by the Library staff, the
Library trustees, or the Town of Derry
12. Failure to abide by these
requirements could result in denial of further requests to make use of Library
exhibit spaces, and/or immediate termination of the exhibit.
Derry Public Library
Exhibit Application and Waiver of
Liability
Waiver
This agreement is made
the __________ day of ____________, _________ by and between the Derry Public
Library and __________________________________ (Lender).
1. That the Lender wishes to
loan to the Library _________________________________________ to be exhibited
for one calendar month.
2. That the Lender understands
that his/her materials are loaned, installed, and exhibited at his/her own risk
and that neither the Library Director, Library staff, The Library Board of
Trustees, nor the Town of Derry shall be responsible for theft, vandalism, fire
or other damage to the exhibit.
3. That the Lender will not bring any action
against and shall hold the Library employees, the Library Director, the Library
Board of Trustees, and the Town of Derry
Cara Barlow, Director, Derry Public Library
____________________________________ ________________________________________
(Lender) (DPL)
Application
Exhibitor(s): ___________________________________________________________________
Phone: _________________ E-mail:____________________________________
Address: _____________________________________________________________________
Brief description of content of exhibit: _____________________________________________________________________________
_____________________________________________________________________________
I wish to exhibit for the
month of _______________, (year)______________.
I agree to install the exhibit by the end of the second business day of
the month and remove the exhibit by the end of the last business day of the
month.
[ ] Adult level wall display (Approximate number of pieces: ________)
[ ] Adult level locked
showcase display
[ ] Children’s level locked
showcase display
[ ] Children’s level open
shelving display (NOTE: no security is provided!)
[ ] Special arrangements: please describe:
[ ] The Library will not provide any opening
reception. If you wish to hold a reception or other special event in connection with this exhibit,
you must have permission from the Director.
( Director authorization for
above:_______________________________________, date________________)
No prices may be visible in
the display(s). A separate price list with your contact information may be left
at the desk for patrons to view. We suggest that your price list be easy to
coordinate with the items (i.e. by numbers or titles.) All sales are between
you and the purchaser, and must be handled off Library premises.
Will you be selling any
items? _____ yes _____ no Please describe or attach
price list.
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